Overview of FISAP
The Fiscal Operations Report and Application to Participate (FISAP) is a required annual submission for schools participating in Campus-Based Programs. It includes financial data and program participation details, ensuring compliance with federal regulations and enabling schools to apply for funding. The form is approved by the Office of Management and Budget (OMB) and is available on the Common Origination and Disbursement (COD) website. Schools must submit the FISAP by the specified deadline to maintain eligibility for federal student aid programs.
1.1 What is FISAP?
The Fiscal Operations Report and Application to Participate (FISAP) is a mandatory annual submission for schools participating in federal Campus-Based Programs. It serves as both a financial report for the previous award year and an application for funding in the upcoming year. The FISAP collects data on program expenditures, such as the Federal Perkins Loan, Federal Supplemental Educational Opportunity Grant (FSEOG), and Federal Work-Study (FWS), ensuring compliance with federal regulations. The form is approved by the Office of Management and Budget (OMB) and is accessible via the Common Origination and Disbursement (COD) system. Schools must submit the FISAP to maintain eligibility for these programs and secure future funding allocations. Timely and accurate submission is critical for continued participation.
Purpose and Importance of FISAP
FISAP enables schools to apply for Campus-Based Program funding and report expenditures, ensuring accountability and compliance with federal regulations to manage financial aid effectively.
2.1 Campus-Based Programs Covered by FISAP
FISAP covers three primary Campus-Based Programs: the Federal Perkins Loan Program, the Federal Supplemental Educational Opportunity Grant (FSEOG), and the Federal Work-Study (FWS) Program. These programs provide financial assistance to eligible students, with Perkins Loans offering low-interest loans, FSEOG providing grants, and FWS enabling part-time employment. Schools must accurately report expenditures and request funding for these programs through FISAP, ensuring proper allocation and compliance with federal guidelines. This process is crucial for maintaining institutional eligibility and supporting student financial aid effectively.
Key Dates and Deadlines for FISAP Submission
The FISAP submission deadline is October 1, with a correction deadline of December 15. Schools must submit by these dates to ensure timely processing and funding eligibility.
3.1 Submission Deadline
The FISAP submission deadline is October 1st. Schools must submit their completed FISAP by this date to apply for Campus-Based Program funding for the upcoming award year. The October 1 deadline also pertains to reporting Campus-Based Program expenditures for the previous award year. This date is critical, as missing it may result in loss of funding eligibility. The deadline is announced in the Federal Register and through Electronic Announcements. Schools can access the FISAP form on the COD website by August 1st, allowing time for preparation and submission by the deadline. Timely submission ensures uninterrupted participation in federal student aid programs.
3.2 Correction Deadline
The FISAP correction deadline is December 15, 2025, following the October 1 submission deadline. This period allows schools to make necessary adjustments to their submitted FISAP. Corrections are essential for ensuring accuracy in reported data and maintaining eligibility for Campus-Based Program funding. Schools that miss the correction deadline risk having their data deemed final, which could impact future funding allocations. The December 15 deadline is a critical cutoff for resolving errors or updating information. Schools should refer to the Federal Register or FISAP instructions for specific guidance on the correction process. Timely corrections ensure compliance and uninterrupted program participation.
Eligibility Criteria for Schools
Schools must participate in federal student aid programs, meet financial and compliance standards, and submit FISAP annually by the deadline to maintain eligibility for Campus-Based funding.
4.1 Requirements for Participation
To participate in Campus-Based Programs, schools must meet specific criteria. They must be eligible to participate in federal student aid programs and demonstrate financial responsibility. Schools are required to submit the FISAP annually by the deadline, typically October 1st, to apply for funding and report expenditures. They must also comply with federal regulations and maintain satisfactory participation in programs like the Federal Perkins Loan, Federal Supplemental Educational Opportunity Grant (FSEOG), and Federal Work-Study (FWS). Additionally, schools must ensure proper administration of funds and adhere to all program requirements outlined in the FISAP instructions and federal guidelines. Failure to meet these requirements may result in loss of funding eligibility.
Documentation Required for FISAP
The FISAP requires submission of financial statements, program records, and compliance reports. Schools must provide accurate data on expenditures and student aid allocations, ensuring timely submission.
5.1 Necessary Documents and Information
To complete the FISAP, schools must provide specific documentation, including financial statements, program expenditure reports, and student eligibility records. The FISAP Form, Instructions, and Desk Reference are essential resources. Additional required documents include compliance certifications, audit reports, and detailed allocations for Campus-Based Programs. Schools must ensure all data is accurate and submitted by the deadline. The FISAP also requires information on federal work-study positions, Perkins Loan details, and FSEOG expenditures. Proper documentation ensures eligibility for funding and compliance with federal regulations. Schools should refer to the FISAP Instructions and Desk Reference for detailed guidance on required submissions.
FISAP Resources
The FISAP Form, Instructions, and Desk Reference are key resources available on the COD website and Knowledge Center, providing detailed guidance for accurate submission and compliance.
6.1 FISAP Form
The FISAP Form is a critical document used by schools to report financial data and apply for Campus-Based Program funding. It is available as a PDF and online via the COD website. The form includes sections for institutional identification, program expenditures, and requests for upcoming awards. Schools must complete and submit the FISAP annually by the specified deadline to ensure eligibility for federal student aid programs. The form is typically updated annually, with the latest version approved by the OMB. It is accessible through the COD system, allowing schools to submit their reports electronically with real-time validation to ensure accuracy and compliance.
6.2 FISAP Instructions
The FISAP Instructions provide detailed guidance for schools to complete and submit the Fiscal Operations Report and Application to Participate accurately. They outline the steps for reporting financial data, applying for Campus-Based Program funding, and meeting federal requirements. The instructions are available on the COD website and in the Knowledge Center, ensuring schools understand the submission process, deadlines, and necessary documentation. They cover topics such as data entry, troubleshooting common issues, and utilizing real-time validation tools. Schools are advised to review the instructions thoroughly to avoid errors and ensure compliance with federal regulations. The instructions also include information on correction procedures and deadlines, helping schools maintain eligibility for federal student aid programs.
6.3 FISAP Desk Reference
The FISAP Desk Reference serves as a comprehensive guide to assist schools in completing the Fiscal Operations Report and Application to Participate. It provides detailed explanations of each section, field definitions, and examples to ensure accurate data entry. This resource helps schools understand the requirements for reporting financial data and applying for Campus-Based Program funding. The Desk Reference is available on the COD website and in the Knowledge Center, offering insights into real-time data validation, troubleshooting, and correction procedures. It also includes information on federal compliance and program eligibility, making it an essential tool for financial aid administrators to navigate the FISAP process effectively and maintain compliance with federal regulations.
6.4 FISAP Technical Reference
The FISAP Technical Reference is an essential resource designed for technical staff and system administrators involved in the FISAP submission process. It provides detailed technical specifications, system requirements, and data formatting guidelines to ensure seamless integration with the Common Origination and Disbursement (COD) system. This reference includes information on file layouts, data validation rules, and security protocols for submitting the FISAP electronically. It also offers troubleshooting tips for common technical issues and guidance on real-time data validation. The Technical Reference is available on the COD website and is updated annually to reflect any changes in the FISAP process or system requirements, ensuring smooth and accurate submissions.
The FISAP Submission Process
The FISAP submission process involves accessing the form via the COD system, entering required data, and submitting for real-time validation. Ensure accuracy to avoid corrections.
7.1 Accessing the FISAP Form
To access the FISAP form, schools must navigate to the Common Origination and Disbursement (COD) website. From the Campus-Based home page, select the “FISAP” option, followed by the “FISAP Dashboard” link. This dashboard provides a centralized location for initiating and managing the submission process. The online form becomes available annually by August 1, with the submission deadline typically on October 1. Schools can also access the FISAP form as a downloadable PDF after it has been approved by the Office of Management and Budget (OMB). Ensure all authorized personnel have proper credentials to access the system.
7.2 Navigating the COD System
Navigating the COD system for FISAP submission involves several straightforward steps. Begin by accessing the COD website and logging in with your authorized credentials. Once logged in, navigate to the Campus-Based Programs section. From there, select the “FISAP” option, which directs you to the FISAP Dashboard. This dashboard serves as the central hub for managing your FISAP submission. Use the left-hand navigation menu to access various sections, such as data entry screens, real-time validation reports, and submission status. Ensure all required fields are completed accurately and review the data before final submission. The COD system also provides help links and resources to assist with navigation and troubleshooting.
7.3 Real-Time Data Validation
Real-time data validation in the COD system ensures accuracy during the FISAP submission process. As you enter data, the system automatically checks for errors or inconsistencies. This feature helps identify missing or invalid information immediately, allowing for prompt corrections. Validation flags potential issues, such as mismatched totals or outdated values, ensuring compliance with federal requirements. Once all data passes validation, the system confirms readiness for submission. This step is crucial for avoiding delays and ensuring your FISAP is accepted without issues. By addressing validation alerts promptly, schools can maintain compliance and ensure seamless processing of their Campus-Based Program funding applications.
7.4 Troubleshooting Common Issues
When encountering issues during FISAP submission, schools should first review the FISAP Desk Reference and Technical Reference for guidance. Common problems include data entry errors, mismatched totals, or system access issues. Ensure all fields are completed accurately and calculations are correct. If the COD system flags an error, refer to the specific validation message for details. For technical difficulties, contact the FSA Partner and School Relations Center at 1-800-848-0978 or via email for assistance. Timely resolution of these issues is essential to meet deadlines and ensure uninterrupted participation in Campus-Based Programs. Persistent errors may require additional support or documentation to resolve effectively.
Support and Contact Information
For FISAP-related inquiries, schools can contact the FSA Partner and School Relations Center at 1-800-848-0978 or via email at CODSupported.gov for assistance and resources.
8.1 FSA Partner and School Relations Center
The FSA Partner and School Relations Center provides comprehensive support for schools navigating the FISAP process. They offer assistance with form completion, technical issues, and interpretation of guidelines. Schools can reach the center at 1-800-848-0978 or via email at CODSupported.gov. This resource ensures schools receive timely help, enabling them to meet deadlines and maintain compliance with federal requirements. The center is a key point of contact for resolving FISAP-related challenges and accessing essential resources, ensuring smooth participation in Campus-Based Programs.
